Export Form Email Tool allows you to send out an email with a form attached in PDF format. Apart from configuring the normal email plugin, the only other configuration you will need to do would be on the selection of the form to be attached and the desired file name for the attachment.
Figure 1: Export Form Email Tool Properties
| Name | Description | ||
|---|---|---|---|
| Form | Form to be used to generate pdf file. Record row will be matched with current process instance ID. | ||
| File Name | Intended pdf file name to appear in Email attachment. | ||
| Hide fields without value | When checked, any field without value keyed in will not appear in the generated pdf file. | ||
| Show unselected options for multi options field | When checked, unchecked/unselected options will appear in the generated pdf file in elements like Select Box, Radio Button. |
Figure 2: Export Form Email Tool Properties - Email SMTP Settings
| Name | Description | |||||
|---|---|---|---|---|---|---|
| SMTP Host | Email Server SMTP Host
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| SMTP Port | Email Server SMTP Port
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| Security |
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| SMTP Username | Email Server Account Username
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| SMTP Password | Email Server Account Password
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Figure 3: Export Form Email Tool Properties - Email Info
| Name | Description | |||||
|---|---|---|---|---|---|---|
| From | Sender email address.
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| To (Specific email address) | Recipient fully qualified address. | |||||
| To (Participant ID) | Participant ID(s) according to the process flow it resides in. Multiple values can be accepted by separating them with semicolons.
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| CC | Fully qualified address is expected. Multiple values can be accepted by separating them with semicolons.
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| BCC | Fully qualified address is expected. Multiple values can be accepted by separating them with semicolons.
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| Subject | Email Subject. | |||||
| Message | Email Message. | |||||
| HTML Content? | Check if "Message" is intended to be a HTML content. | |||||
Figure 4: Export Form Email Tool Properties - Advanced
| Name | Description | |||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Formatting (CSS) | CSS to be included when generating pdf file. The Advanced > Formatting (CSS) field gives you formatting options (font size and color) for the output. Available CSS Classes:
 Figure 5: This figure illustrates the CSS classes used in the form layout.
Font & Unicode There are a few fonts (added by default) that you can use in CSS formatting. They are:
For Unicode content, you can use the following fonts for Asian languages (i.e., Chinese, Traditional Chinese, Japanese, Korean):
Note : "STSong-Light" gives the best result for Chinese; "MSung-Light" for Traditional Chinese; "HeiseiMin-W3" for Japanese; and "HYGoThic-Medium" for Korean.
Example for Thai Unicode: 1. Add the following CSS into Export Form Email Tool > "Formatting (CSS)" field:
2. Download the THSarabun.ttf font file and copy it to "[Tomcat Directory]/webapps/ROOT" folder. | |||||||||||||||
| Header (HTML) | Header in HTML to be included when generating pdf file. | |||||||||||||||
| Repeat header on every page? | If checked, the Header (HTML) will be included in every subsequent pages in the generated pdf file. | |||||||||||||||
| Footer (HTML) | Footer in HTML to be included when generating pdf file. | |||||||||||||||
| Repeat footer on every page? | If checked, the Footer (HTML) will be included in every subsequent pages in the generated pdf file. |