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Introduction
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| Email Tool enables one to send emails as part of a workflow process. |
You can also use the Email Tool in Post Form Submission Processing to send out an email when the user submits the form on:
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Email Tool Properties
Configure Email Tool
Figure 1: Email Tool Properties
| Name | Description | Screens (Click to view) | |
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| To (Specific email address) | Recipient fully qualified address . | or usernames where you have already setup emails for the users(Example: admin,cat). | |
| To (Participant ID) | Participant ID(s) according to the process flow it resides in. Multiple values can be accepted by separating them with semicolons.
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| CC | Fully qualified address is expected. Multiple values can be accepted by separating them with semicolons.
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| BCC | Fully qualified address is expected. Multiple values can be accepted by separating them with semicolons.
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| Subject | Email Subject. | ||
| Message | Email Message. | ||
| HTML Content? | Check if "Message" is intended to be a HTML content. |
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| Tip |
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If you leave the SMTP settings below empty, Joget will read the default SMTP configuration values from the General Settings > SMTP Settings page. |
Figure 2: SMTP Settings
| Name | Description | Screens (Click to view) | ||||||
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| From | Sender email address.
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SMTP Host | Email Server SMTP Host
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| SMTP Port | Email Server SMTP Port
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| Security |
Alternatively, you can click on the "hash" symbol to allow the input of hash variables. | |||||||
| SMTP Username | Email Server Account Username
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| SMTP Password | Email Server Account Password
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Configure Email Attachments
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Figure 3: Attachments
Figure 4: ICS Attachment
| Name | Description | ||||||||||
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| Form | File attachment source form. | ||||||||||
| Form Upload Fields | Field ID: File attachment field ID(s) in the Form selected above. Embed: Click the checkbox to embed the image attachment in the email and display the image using HTML, for example: <img src="cid:#form.table.FileUpload?url#" /> | ||||||||||
| Files | This attribute allows one to define the file attachment freely by defining a system path or absolute URL.
See Send Datalist as attachment in Email Tool for more information. | ||||||||||
| Attach ICS File | Check this option to prepare an event and attach as an ICS file in the email. When this attribute is checked, one will need to populate the details for the calendar ICS file in the fields below.
Important: The organizer or sender email must not be the same as your destination/recipient email. If sender and recipient emails are the same, you will not see the "Add to calendar" box in your email. |
Figure 5: Sample .ics File Opened using Microsoft Outlook
Figure 6: Sample .ics File Opened using Gmail
Images In Email Tool
In Joget DX, we introduced a new ?img2base64 hash variable escape char to convert images tag src in Rich text editor field to base64 data string so that Email Tool can display the image. The syntax is: #form.tableName.richTextFieldId?img2base64#
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