In your process design, you may include a Tool element and map it to the Email Tool.
Configure email server settings in the Plugin Configuration dialog box.
Figure 1: Email SMTP Settings
In the Email tab, customize the content of the email.
Figure 2: Customizing the Email Content
You may make use of hash variables in your email message to gain access to useful information such as requester's details, form data, etc.
Figure 3: Including File Attachments
You can also include file attachments in the email by looking up the files uploaded in a form or by providing a system path or URL for external files.
Note: If you want to setup a task notification for new tasks, please see User Notifications Tutorial.
Verifying SMTP Server ConnectivityYou will need to check with the server administrator on permission for connection/port for the SMTP server. A quick way to check connectivity to the server is to execute the following command:
telnet mail.sampleDomain.com 25 Connecting To mail.sampleDomain.com...
Upon successful connection, you will see this message:
+OK Microsoft Exchange Server 2001 POP3 server version 1.2.3.4 (sampleDomain.local) ready.