Export Form Email Tool allows you to send out an email with a form attached in PDF format.
Apart from configuring the normal email plugin, the only other configuration you will need to do would be on the selection of the form to be attached and the desired file name for the attachment.
Figure 1: Export Form Email Tool Properties
| Name | Description |
|---|---|
| Form | Form to be used to generate pdf file. Record row will be matched with current process instance ID. |
| File Name | Intended pdf file name to appear in Email attachment. |
| Hide fields without value | When checked, any field without value keyed in will not appear in the generated pdf file. |
| Show unselected options for multi options field | When checked, unchecked/unselected options will appear in the generated pdf file in elements like Select Box, Radio Button. |
Figure 2: Export Form Email Tool Properties - Email SMTP Settings
| Name | Description |
|---|---|
| SMTP Host | Email Server SMTP Host Example |
| SMTP Port | Email Server SMTP Port Typically, port 465 for SSL security option and 587 for TLS |
| Security |
|
| SMTP Username | Email Server Account Username On Google email account, use your full email address. |
| SMTP Password | Email Server Account Password Password submitted will be encrypted for security reason. |
Figure 3: Export Form Email Tool Properties - Email Info
| Name | Description |
|---|---|
| From | Sender email address. |
| To (Specific email address) | Recipient fully qualified address. |
| To (Participant ID) | Participant ID(s) according to the process flow it resides in. Multiple values can be accepted by separating them with semicolons. When To (Specific email address) and To (Participant ID) are both populated, email will be sent to both. |
| CC | Fully qualified address is expected. Multiple values can be accepted by separating them with semicolons. CC: lets you send a copy of a message to someone who's interested, but is not the primary recipient. |
| BCC | Fully qualified address is expected. Multiple values can be accepted by separating them with semicolons. Both Cc and Bcc forward a copy of the message to everyone you've listed. The main difference between Cc or Carbon copy and Bcc (Blind carbon copy) is that, with the latter, the recipients do not get to know each other. |
| Subject | Email Subject. |
| Message | Email Message. |
| HTML Content? | Check if "Message" is intended to be a HTML content. |
Figure 4: Export Form Email Tool Properties - Advanced
| Name | Description |
|---|---|
| Formatting (CSS) | CSS to be included when generating pdf file. The Advanced > Formatting (CSS) field gives you formatting options (font size and color) for the output. Available CSS Classes:
* - Wildcard. Everything in the form. .form-section - Container of a section .form-section-title - Container of section title .form-column - Container of column .form-cell - Container of field .label - Label of field //Sub Form .subform-container - Container of a Subform .subform-title - Container of Subform title .subform-section - Container of section in Subform .subform-section-title - Container of section title in Subform .subform-column - Container of column in Subform .subform-cell - Container of field in Subform .header - Container of configured header .footer - Container of configured footer
 Figure 5: This figure illustrates the CSS classes used in the form layout.
Example //Change all word to blue color
*, .form-cell{
color:blue;
}
//Change all word to smaller size
*, .form-cell{
font-size:10px;
}
//Change all label format to underline
.label{
text-decoration:underline;
}
//Transform all header format to uppercase
.form-section-title{
text-transform:uppercase;
}
Font & Unicode There are a few fonts (added by default) that you can use in CSS formatting. They are:
serif, sans-serif, monospace, Courier, TimesRoman
For Unicode content, you can use the following fonts for Asian languages (i.e., Chinese, Traditional Chinese, Japanese, Korean):
STSong-Light, MSung-Light, HeiseiMin-W3, HYGoThic-Medium
Note : "STSong-Light" gives the best result for Chinese; "MSung-Light" for Traditional Chinese; "HeiseiMin-W3" for Japanese; and "HYGoThic-Medium" for Korean.
*{font-family:HYGoThic-Medium;}
|
| Header (HTML) | Header in HTML to be included when generating pdf file. |
| Repeat header on every page? | If checked, the Header (HTML) will be included in every subsequent pages in the generated pdf file. |
| Footer (HTML) | Footer in HTML to be included when generating pdf file. |
| Repeat footer on every page? | If checked, the Footer (HTML) will be included in every subsequent pages in the generated pdf file. |